SPEAKER ONBOARDING MADE EASY: AUTOMATED TOOLS FOR SEAMLESS COORDINATION

Speaker Onboarding Made Easy: Automated Tools For Seamless Coordination

Speaker Onboarding Made Easy: Automated Tools For Seamless Coordination

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 #SpeakerOnboarding is a behind-the-scenes task of an event manager that seems simple but it is not easy to manage.  The event planners remain busy collecting bios, next they are looking for presentations, triple-checking the details of travel and untangling the mess of all the last-minute edits. 

 Does this sound similar to you? You are not alone. Every event organizer has faced this because the #SpeakerOnboarding is a spiral that can go and become a full-blown chaos from a manageable checklist but here is the good news—-automation can change the game for the event planner.  If you have smart #EventAutomation tools, it can remove the manual ranking of speaker details and make it a structured and smooth onboarding process by saving time, reducing errors and impressing your speakers. 

This is the clarity you have been looking for. Let us explore how automating your tasks of  #SpeakerOnboarding scenarios can reduce stress, elevate your entire event execution and boost productivity.

Why is #SpeakerOnboarding a bottleneck?

 Don't you agree that a great event starts with great speakers but managing them is a complex task on its own? 

 Listed below are steps that the #SpeakerOnboarding process includes when you don't have automation:


  • Endless email thread

  • Repetitive data collection

  • Manual follow-ups

  • Dissatisfied speakers

  • Confused document versions


Does it sound exhausting because it is. Undoubtedly manual  #SpeakerOnboarding is overwhelming because the more speakers you are going to have the more complicated it will become and at some point, human error will become inevitable—- that's where  #EventifySolutions come in. 

One centralised system to control all

Imagine if every speaker interaction like presentation uploads, bio submission requirements, and scheduling details—-remains in one organised place.  That's what automating onboarding event management platforms gives instead of scattering the communication across spreadsheets, forms and emails; everything remains centralized in one cloud-based portal. Here each speaker will have a unique login they will enter the details and accordingly they will get access this will not only minimise back-and-forth emails but will also ensure nothing slips from your mind through the cracks. It is one of the most valuable assets and #ProductivityHacks that you can implement for a professional event. 

Customised speaker forms

Giving up on generic forms and levelling up with automated onboarding tools will help you create a dynamic speaker form that is particularly detailed for the needs of your event. Do you want to collect session titles, dietary preferences, short bios or average needs? It will be even better if you can make these forms conditional—- so if speaker A is virtual they will see different kinds of forms than speaker B who is attending the event in person. Hence, it is not just automation it is called smart #EventAutomation. This kind of personalization will not only save time but will make the speaker feel more respected, seen and supported—- one of the most profitable #ProductivityHacks. The feeling is not going to go away even after the event. 

Tracking of progress

With #EventAutomation you will know where things are going. Hence, modern #SpeakerOnboarding dashboards come up with real-time insights into the status of each speaker so you will see who has completed the form and who has updated their presentation. This visibility that comes with smart #EventAutomation is a game changer even for large-scale events where there are dozens of speakers. Here  #SpeakerOnboarding becomes more measurable, manageable and of course enjoyable. 

 Using branded speaker portals

#EventAutomation does not only give you speed, it makes the entire process more polished. If you have the right tools you will offer branded speaker portals that will become a part of your event identity. Speakers look for a sleek interface that does not have a third-party app so everything from a welcome message to the form design can become customized. This will elevate the speaker experience drastically make the speaker feel more confident and bring the right energy to the stage with such #ProductivityHacks. 

 Integrated tools for communication

Have you ever tried updating all your speakers through one email? 

What you will notice is few emails will bounce back, a few will not be opened and a few will remain confused. Hence, automated platforms solve this through built-in communication tools. You can: 

  •  Send bulk emails

  •   Create automated confirmation emails

  • Add video instruction manuals into speaker portals

  •    Trigger responses


This will keep your messaging consistent, your tone will remain professional and all your updates will go up timely which is a win-win situation with #EventifySolutions.

 Gone are the days when there was a spreadsheet nightmare,  now you can automate your #SpeakerOnboarding process and transform it from being chaotic and manual to becoming a strategic and clear operation. Hence, the #SpeakerOnboarding process will be a method that builds trust, saves up your time and gives the right energy to focus on what is more important, like making the event more unforgettable. #EventAutomation is not just for checking a box it is more about creating a system that is sustainable, scalable and seriously impressive so if you are ready to go and move your image from chaos to clarity—- it's time you upgrade tools!

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